Recommendations for invoicing software

Hi guys,

I'm currently looking for an invoicing software that allows me to fully customize the invoice template.

Our company is set up in a non-english speaking country, which means that our invoices need to include both our local language and English (so the clients understand).

I've reached out to Freshbooks, Invoicly, ChargeBee, Stripe, Zoho, Wave and a few others. But they all have predefined forms that cannot be changed.

Hoping someone here might have something up their sleeve :)

Thanks

I use "Quickbooks Online", but it is much more than invoicing software. It will do what you want (certainly in English, I don't know about other languages). You can add in the 'foreign' language onto your customised invoice template and also for invoicing items. You can change the invoicing template and tinker to get it just right for you. Quickbooks is full accounts software. If you need to do year end accounts ie: maybe for tax purposes (and / or quarterly VAT returns) then it is very good and fairly intuitive. Just keep the transactions up to date and give access to your accountant at the year end. Quickbooks will import all transactions direct from your bank account if you let it, so inputting each and every transaction is done automatically. You then just check them and approve them with a click. You can set 'rules' for regular transactions so the more you use the software the easier it gets as it recognises those regular transactions and treats them correctly.

I think what you are looking for regarding customising invoicing templates is best found on accounting software like this. This is the simplest accounting software I have found that is also comprehensive. Of course there is a learning curve, but once you have got up to speed with it, it makes life easier and you will be grateful you persevered. Obviously, if you don't pay taxes and you don't do year end accounts, then it may be unnecessary. But surely everyone keeps accounts? Perhaps only if they are in a pure tax haven, they could get away without accounts software like this. I thought it might suit you as your profile says you are in South Africa.

Cost: monthly subscription (I pay about GBP24 a month including 20% VAT), but worth it. I used to use a more manual method and this saves me a ton of time, the invoices look more professional and does a better job.

UPDATE: Just checked QBs, you can create multiple custom invoice templates - this might suit you to create one for each different language you operate in. Also, every invoice can have custom text added to it anyway via a couple of different form fields.

Quote:

---

Originally Posted by tufty

I use "Quickbooks Online", but it is much more than invoicing software. It will do what you want (certainly in English, I don't know about other languages). You can add in the 'foreign' language onto your customised invoice template and also for invoicing items. You can change the invoicing template and tinker to get it just right for you. Quickbooks is full accounts software. If you need to do year end accounts ie: maybe for tax purposes (and / or quarterly VAT returns) then it is very good and fairly intuitive. Just keep the transactions up to date and give access to your accountant at the year end. Quickbooks will import all transactions direct from your bank account if you let it, so inputting each and every transaction is done automatically. You then just check them and approve them with a click. You can set 'rules' for regular transactions so the more you use the software the easier it gets as it recognises those regular transactions and treats them correctly.

I think what you are looking for regarding customising invoicing templates is best found on accounting software like this. This is the simplest accounting software I have found that is also comprehensive. Of course there is a learning curve, but once you have got up to speed with it, it makes life easier and you will be grateful you persevered. Obviously, if you don't pay taxes and you don't do year end accounts, then it may be unnecessary. But surely everyone keeps accounts? Perhaps only if they are in a pure tax haven, they could get away without accounts software like this. I thought it might suit you as your profile says you are in South Africa.

Cost: monthly subscription (I pay about GBP24 a month including 20% VAT), but worth it. I used to use a more manual method and this saves me a ton of time, the invoices look more professional and does a better job.

UPDATE: Just checked QBs, you can create multiple custom invoice templates - this might suit you to create one for each different language you operate in. Also, every invoice can have custom text added to it anyway via a couple of different form fields.

---

thanks a lot tufty! Will have a look at Quickbooks and see if it suits us

I did something like this with Zoho before, simply by creating a new invoice template and translating each field/item to the second language in brackets. Something like:

Invoice (factura):
Date (fecha):
Amount (importe):

I've been using it for years and works very well for both local tax office/accountant and for the clients.

https://mybrightbook.com - is also worth looking at.

We use Quickbooks which works fine however the worst part is trying to reconcile the receipts. Not the most user friendly.

We just introduced invoice generator that works very well. Unfortunately only in English at the moment. I now use this a lot and is very quick, can track payments and make notes.

Quickbooks Online here as well. Has worked great for what we do.

Zoho or Quickbooks should do the trick.

I used Zoho until last year in Spanish, and I had no issues. As you mentioned, it comes with pre-designed forms, but at least until a few months ago, you could customize them or create new templates and use them as the default option.

It is pricier than other alternatives, but for me, it was worth it.